Administrative Coordinator

Job Summary:

The Administrative Coordinator provides essential operational and administrative support to ensure accurate, timely completion of routine reports, data processes, and communications. This role assists with monitoring scheduled workflows, reviewing and correcting basic data issues, supporting ad hoc reporting requests, and responding to routine inquiries.

Work Schedule / Position Details:

• 8 hours daily / 40 hours weekly
• Monday to Friday, 8:00 AM – 5:00 PM PST
• One-hour unpaid lunch break
• No additional breaks

Key Responsibilities:

• Assist with the preparation, distribution, and tracking of routine operational reports and data files.
• Monitor scheduled processes and outputs to help ensure timely and accurate completion; flag issues and escalate as needed.
• Perform basic review and correction of data or system exceptions with guidance from senior team members.
• Support ad hoc reporting and data requests using Excel and other standard tools, as directed.
• Assist with routine email communications and respond to basic inquiries from internal teams or external partners under supervision.
• Perform other administrative or operational support tasks as assigned.

Qualifications:

• Prior exposure to U.S. healthcare operations or claims processing is a plus but not required.
• Proficiency with Excel, email, and general office software; ability to learn new systems quickly.
• Familiarity with databases or data systems is helpful but not required.
• Strong written communication skills with attention to detail and accuracy.
• Good organizational skills and ability to manage time effectively in a deadline-driven environment.

Note:

For Vietnamese-English Bi-Lingual Rep, the applicant must speak,read,write fluently in both languages.

For Spanish-English Bi-Lingual Rep, the applicant must speak,read,write fluently in both languages.